Document types
The Macedonian document types in Bilify, which are fiscal, how each calculates VAT, and which can be converted into which.
A document type decides how a document is numbered, which fields it needs, how VAT is calculated and what it can be converted into. Types are set per country by Bilify; you cannot create your own, but you choose which ones your company uses.
The Macedonian types
| Type | Fiscal | Due date | VAT on the lines | Converts to |
|---|---|---|---|---|
| Offer | No | Optional | Added on top of the price | Pro-Forma Invoice, Invoice, Invoice (Article 32 reverse charge) |
| Pro-Forma Invoice | No | Optional | Added on top of the price | Invoice, Advance Invoice, Invoice (Article 32 reverse charge) |
| Advance Invoice | Yes | Required | Already included in the amount you enter | Invoice (settles the advance) |
| Invoice | Yes | Required | Added on top of the price | None today |
| Invoice (Article 32 reverse charge) | Yes | Required | Shown for information, not charged | None |
When Bilify is in Macedonian, and on the printed documents in Macedonian, the same types are called Понуда, Про-Фактура, Авансна Фактура, Фактура and Фактура Член 32.
Credit note and Debit note exist in the system but are not available yet. See Credit and debit notes.
Only types your company has switched on are offered as conversion targets. See Convert documents.
What "fiscal" means
Fiscal types (Invoice, Advance Invoice, Invoice (Article 32 reverse charge)) are legal tax documents:
- They must have a numbering series. You cannot issue one until a series is bound to the type.
- Their number always comes from the series. A manual number is not allowed.
- They need a due date and get a Date of supply, which defaults to the issue date.
- Once issued they are never deleted, only cancelled, and their number stays used.
Non-fiscal types (Offer, Pro-Forma Invoice) can take a custom number and do not need a due date. See Offers and pro-forma invoices.
How each type calculates
- Standard VAT (Offer, Pro-Forma Invoice, Invoice): VAT is calculated on each line's net price and added to it. See How VAT is calculated.
- Advance payment (Advance Invoice): the amount you enter already includes VAT, and Bilify works out the VAT contained in it. The final Invoice is then issued for the full delivery and deducts the advance, so the client pays only the amount due. See Advance invoices.
- Reverse charge (Invoice (Article 32 reverse charge)): VAT is calculated per line for disclosure only. The total is the net amount, and a required legal note quotes the VAT the recipient takes over. See Article 32 reverse-charge invoices.
Invoice and Invoice (Article 32 reverse charge) also reduce stock when issued, if you track stock. See Stock on invoices.
Switch types on or off
Owners and admins choose the company's types under Settings > Document types, where each type is also bound to a numbering series. You can also switch types on or off with the + button next to Document type on a draft. Your package limits how many types can be switched on at once. See Document type settings.
Locked after issue
An issued document keeps a copy of its type's rules from the day it was issued. If Bilify updates a type later, documents you have already issued do not change.
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